The Extraordinary General Meeting of Shareholders (“EGM”) of Koninklijke Ahold Delhaize N.V. (“Ahold Delhaize” or the “Company”) will be held on July 5, 2023, at 3:00 PM CET at the Zaantheater, Nicolaasstraat 3, Zaandam, the Netherlands. Shareholders may attend the EGM in-person. Virtual attendance is not possible. The meeting will not be broadcasted live via a webcast.
Ahold Delhaize advises its shareholders to regularly check this website for updates until the date of the meeting.
The agenda and relevant documents have been published on May 24, 2023.
On June 7, 2023, at close of the markets, Koninklijke Ahold Delhaize N.V. had 966,078,564 ordinary shares outstanding. The total number of voting rights is 966,078,564.
Pursuant to Dutch law, the persons who are entitled to vote and/or attend the EGM, are those persons who on June 7, 2023, after processing all the settlements on that date (the “Record Date”) are registered as such in a (sub)register designated by the Management Board. The (sub)registers for bearer shares are the administrations held at the Record Date, ultimately at 6:00 PM CET, by the banks and brokers which are participating institutions (aangesloten instellingen) according to the Dutch Securities Depository Act (Wet Giraal Effectenverkeer) of the Nederlands Centraal Instituut voor Giraal Effectenverkeer B.V. For holders of registered shares, the shareholders registers of the Company (or parts thereof) have been designated as (sub)registers.
Shareholders are entitled to vote up to the total number of shares that they held at 6:00 PM CET at the Record Date, provided they have registered their shares timely. Alternatively, shareholders may also grant a proxy to vote as referred to below.
Shareholders who wish to attend the meeting, or who wish to be represented at the meeting, must register with ABN AMRO (via www.abnamro.com/evoting) as of the Record Date and no later than 6:00 PM CET on June 28, 2023. A confirmation by the intermediary in which administration the holder is registered for the deposit shares must be submitted to ABN AMRO, ultimately at 10:00 AM CET on June 29, 2023, stating that such shares were registered in the name of the respective shareholder at the Record Date. With this confirmation, intermediaries are furthermore requested to include the full address details of the relevant shareholder in order to be able to verify the shareholding on the Record Date in an efficient manner. The receipt (of registration) to be supplied by ABN AMRO will serve as an admission ticket to the meeting.
Notwithstanding the obligation to register for the meeting, the right to attend and to vote at the meeting may be exercised by a holder of a written proxy.
Shareholders may electronically give their voting instruction through www.abnamro.com/evoting. An electronic voting instruction must have been submitted ultimately by 6:00 PM CET on June 28, 2023. If desired, you can amend a previously submitted voting instruction ultimately before 6:00 PM CET on June 28, 2023 through www.abnamro.com/evoting.
Shareholders may also grant a written proxy by using one of the forms which can be obtained free of charge under 'meeting documents' on the website https://www.aholddelhaize.com. The proxy with voting instruction may be granted to the Company Secretary or Chief Legal Officer of the Company, to IQ EQ Financial Services B.V. or to any other third party. The written proxy must be received by 6:00 PM CET on June 28, 2023 by the Company Secretary by post (P.O. Box 3000, 1500 HA Zaandam, The Netherlands) or via email firstname.lastname@example.org or, if it concerns a proxy to IQ EQ Financial Services B.V., by IQ EQ Financial Services B.V. by post (Hoogoorddreef 15, 1101 BA Amsterdam, The Netherlands). If desired, you can amend a previously submitted voting instruction ultimately before 6:00 PM CET on June 28, 2023. A copy of the written proxy must be shown at registration for the meeting.
Any shareholder who registered for the meeting may pose questions during the meeting. Shareholders may also pose questions until 6:00 PM CET on June 28, 2023, via email email@example.com.
Timely received questions will be answered at the latest during the meeting and possibly thematic. The chair of the meeting may at his sole discretion amend this procedure on behalf of an orderly meeting.
Holders of registered shares who wish to participate and vote at the meeting can follow the instructions in the manner set forth in the letters sent to them.
Registration and identification at the meeting
Registration for admission to the meeting will take place from 2:30 PM CET until the commencement of the meeting at 3:00 PM CET. After this time registration is no longer possible. Persons entitled to attend the meeting may be asked for identification prior to being admitted by means of a valid identity document, such as a passport or driver’s license.
If you are a registered holder of American Depository Receipts (ADRs), you may give your voting instruction through JP Morgan Chase Bank N.A., the U.S. depository. You will receive information, including a voting instruction card. Both registered holders can vote on their shares, provided such holders have returned their completed proxy form prior to 9:00 AM Eastern time on June 27, 2023.