We (Koninklijke Ahold Delhaize N.V.) have created this privacy notice to explain how we collect and use personal data that we collect when you register for our HR Symposium Event (“Symposium”).
We recommend that you read this notice carefully to understand how we use your personal data. If you have any complaints or questions after reading this notice, please contact us at Gez.Asafu-Agyei@ah.nl.
What types of personal data do we use and how do we use your personal data?
We collect the following personal data provided by you when you register for the Symposium:
• your name, email address, job title and company name;
• a link to your LinkedIn profile (if you choose to provide this); and
• whether you will attend the Symposium.
We use this personal data for our legitimate interest to organize and provide the HR Symposium Event or (if you have consented thereto) to keep you informed about similar events in the future.
Recordings of event
The Symposium will be recorded. We record the Symposium for the legitimate interest of allowing a limited amount of our employees – that are not able to participate – to review the recording and learn from the experts in the industry / inspirational speakers. The recordings will not be shared with third parties, unless we are required to do so by law or court order.
Your video will only be included on these recordings if you turn on your camera during the Symposium. Your audio will only be included to the extent your microphone is unmuted and you actively participate. You are entirely free to turn off your camera and/or microphone during the Symposium.
Who has access to your personal data?
Access to your personal data is limited to personnel with a business need-to-know the information for the above-mentioned purpose.
Furthermore, your name, job title, company name and link to your LinkedIn profile may be included on the ‘Who-is-Who’ list of participants that is shared with all other participants. We only do so, if you have consented to be included on this list.
We may also share your personal data with the following parties:
• Third parties acting on our behalf (processors). In such cases, these third parties may only use your personal data for the purposes described above and only in accordance with our instructions.
• If required to do so by law or court order, for example with law enforcement agencies or other governmental agencies.
How long will we keep your personal data?
We retain your personal data for a limited amount of time and we will delete or anonymize this information after it is no longer necessary for the above-mentioned purpose. We will delete your contact details within one month after the Symposium, unless you have indicated that you wish to be kept informed of similar events in the future.
What measures do we take to protect your personal data?
We have taken appropriate technical and organizational measures to protect your personal data against accidental or unlawful processing by ensuring that:
• your personal data is protected against unauthorized access or modification;
• the confidentiality of your personal data is assured;
• the availability of your personal data will be maintained;
• vendors have received instructions on how to protect your personal data;
• personnel are trained to treat your personal data in a secure way; and
• actual or suspected data breaches are reported in accordance with applicable law.
Where do we store your personal data?
We are a global organization with headquarters in the Netherlands. Your personal data may be stored and processed in any country where we have facilities or in which we engage service providers. In some cases, your personal data may be transferred to a country outside the European Economic Area (“EEA”).
Some of the non-EEA countries are recognized by the European Commission as providing an adequate level of data protection according to EEA standards. For transfers from the EEA to countries not considered adequate by the European Commission, we have put in place adequate measures, such as contractual measures (Standard Contractual Clauses) to safeguard the protection of your personal data. The template for these Standard Contractual Clauses is issued by the European Commission and is available here. Alternatively, you can contact us to obtain a copy of these Standard Contractual Clauses.
What rights can you exercise regarding your personal data?
You can request to access, rectify, erase or restrict personal data that you have previously provided to us. You can also object to our use of your personal data, or, where we process personal data based on consent, withdraw your consent. Furthermore, you can request to receive an electronic copy of your personal data for the purposes of transmitting it to another company (data portability). We explain each of these requests below. In each case, please send an email to at Gez.Asafu-Agyei@ah.nl if you would like to exercise any of your rights. We will respond to your request consistent with applicable law.
You are entitled to request access to the personal data we hold about you and to learn details about what data we collect and for what purpose we use it.
We take reasonable steps to ensure that the information we hold about you is accurate and complete. However, if you do not believe this is the case, you can ask us to update or amend it.
In certain circumstances, you have the right to ask us to erase your personal data, for example where the personal data we collected are no longer necessary for the original purpose. However, this will need to be balanced against other factors. For example, we may not be able comply with your request due to certain legal or regulatory obligations.
Restriction of processing
In certain circumstances, you are entitled to ask us to temporarily stop using your personal data, for example where you think that the personal data we hold about you may be inaccurate or where you think that we no longer need to use your personal data.
In certain circumstances, you have the right to ask that we transfer personal data that you have provided to us, to you or to a third party of your choice.
You have the right to object to processing, on grounds particular to your situation and where the processing is based on our legitimate interests. Unless we have a compelling legitimate ground for the processing, we will no longer process the personal data on that basis when you file an objection. Note, however, that we may not be able to provide certain services or benefits if we are unable to process the necessary personal data for that purpose.
We may ask for your consent to process your personal data in specific cases. When we do this, you have the right to withdraw your consent at any time.
You also may contact our Data Protection Officer at firstname.lastname@example.org or lodge a complaint with a data protection authority for your country or region, or where an alleged infringement of applicable data protection law occurs.
We may update this notice from time to time. This version was published on May 18, 2021.